Can we replace paper order sheets with a digital system?

Yes. The order sheet becomes a form with structured fields, a reference number and attached documents. The fields and rules are based on the orders you receive today, so no necessary information is lost.

Can we track every order during production?

Yes, at the level of the stages and tasks we define together. The status is updated when staff record a start, a finish or a blocker, or when an integration with equipment allows it. The system does not know the physical state of the work by itself.

Can each department have its own tasks and view?

Yes. Each role sees the information and actions that belong to it, and permissions are set by responsibility.

What happens when an order changes after work has started?

The change is recorded as a new version and, depending on the rules, goes for approval. The affected teams are notified, and the history shows what changed, when and by whom.

Can delays and their reasons be recorded?

Yes. Blockers and delays are recorded with a reason, time and owner, so they can be analysed later in reports.

Can materials and documents be linked to the order?

Yes. Material requests, technical files, photos and delivery documents are linked to the order and the right version. A link to inventory depends on the solution or integration you use.

Can the system be used on a phone or tablet?

Yes. The screens for production, the warehouse and field work are designed for tablets or phones, with simple and quick actions.

Do we have to replace our finance software?

Not necessarily. The finance software often stays and is connected to the order system, when it offers ways to integrate. We assess this during the analysis.

How do open orders move into the new system?

We define which open orders and which historical data are transferred, how, and from which date the system becomes the main source. This avoids two versions of the same order, one on paper and one in the system.

Can we start with one department?

Yes. Projects often start with entering and tracking orders, and other departments are added later. The order is set after the analysis.

How are cost and timeline set?

By the number of stages and roles, the integrations and the state of your existing data. After analysing the process we prepare a phased estimate; we do not give prices or timelines without seeing the process.

Is staff training included?

Training is planned for each role, according to how it uses the system. Its format and length are set in the proposal.

DIGITAL TRANSFORMATION OF BUSINESS PROCESSES

From paper passed hand to hand to connected digital processes.

We turn orders, documents and manual procedures into software systems built around your business. We connect sales, production, the warehouse and administration, so every team knows what to do and you can follow the work in one place.

Discuss your process See how it works

Order #1042 · Demo ClientRegisteredIllustrative concept

Registered(current stage)
Planning
In production
Quality check
Ready for delivery
Delivered

Current owner

E. PriftiSales

Due

18 March

Next task

Review the specifications and plan the work

Linked documents

Order sheet #1042.pdf
Technical specification v2.pdf

Updates

09:10 · Order registered by Sales

Illustrative process. Steps are adapted to your business.

Orders
Production
Warehouse
Delivery
Reporting

THE PROBLEM

When work runs on paper, information falls behind.

An order is written on paper, handed to the person in charge and then moves to production. Notes are added along the way, changes are passed on by phone and the office keeps asking about the status.

When the paper is late, lost or stuck with one person, the process becomes harder to follow. Teams may work from different instructions, while the customer waits for an answer that takes several phone calls.

At ENOR, we turn this flow into a digital process with shared information, clear responsibilities and traceable steps.

Orders entered several times
On paper, in a spreadsheet and again in a program.
Real-time tracking of where the order is
Without a system, the order status comes by phone and is not always up to date.
Unclear work stage
Nobody knows for sure where the order is.
Changes that do not reach everyone
One team works from the old version.
Scattered documents
Technical files, photos and sheets sit in different places.
Tasks without a clear owner
Work waits until someone picks it up.
Delays found at the end
The problem shows up when the deadline has passed.
Reports prepared by hand
Data is collected manually at the end of the day.

HOW THE WORK CHANGES

Information is entered once and follows the process.

The order, documents and instructions are linked in the same system. Each department sees the relevant information, updates its own work and hands the next step to the team responsible.

With manual procedures

Paper order sheets
Physical hand-over between departments
Scattered notes and changes
Phone calls to get the status
Manual summaries at the end of the day

With a digital system

Orders with a reference number and structured data
Tasks routed by the process
Documents and changes linked to the order
Status updated from recorded actions
A central view of the work and its exceptions

The system does not know the physical state of production by itself. The status is updated by staff or by integrations built for that purpose.

FROM ORDER TO DELIVERY

One connected flow from the customer's request to the finished job.

Select a phase to see what is recorded and who acts.

01 / 09

Order entry

Customer details, products or services, quantities, specifications, documents and the deadline are recorded in the system.

Order #1042 — entryIllustrative concept

Customer: Demo Client
Product: Metal shelf R-120
Quantity: 40 pcs
Due: 18 March

Order sheet.pdf
Specification v2.pdf

This is an example flow. The system is built around the stages, rules and exceptions of your business.

WHAT WE CAN DIGITISE

Your processes, organised in a dedicated system.

Order management
Entry, specifications, changes, deadlines and history.
Production planning and tracking
Work stages, owners, priorities and blockers.
Materials and warehouse
Material requests, movements and links to orders, depending on the solution.
Documents and work instructions
Order sheets, technical files, photos and documents linked to the right version.
Tasks and approvals
Assigning work, review, returning for completion and authorisations.
Quality control and rework
Checks, issues, reasons and corrective actions.
Deliveries and field services
Preparation, transport, hand-over and reporting.
Operational reporting
Open orders, delays, workload and completed work.

AUTOMATION

The next step starts according to your business rules.

When a step is finished or an event happens, the system starts the next step according to the rules you define. Some actions run on their own, others need a decision or a confirmation from a person.

Automatic

The system does it by itself, following the rule.

Needs approval

An authorised person decides before work continues.

Confirmed by staff

Physical work is recorded by the person who did it.

Process rules

Illustrative concept

When the order is confirmedthe required tasks are createdAutomatic
When a stage is finishedthe next team is notifiedConfirmed by staffAutomatic
When information is missingthe request goes back for completionAutomatic
When a deadline is closethe owner gets a reminderAutomatic
When a check finds a problema correction task is openedConfirmed by staffAutomatic
When the specifications changethe affected teams are notifiedNeeds approvalAutomatic
When the order is readythe delivery process startsConfirmed by staffAutomatic

Automation does not necessarily need artificial intelligence. Most processes run on clearly defined rules.

VIEWS BY ROLE

The same information, shown according to responsibility.

Each team sees what it needs for its own work. Select a team to see its view.

Sales

Customer, order, specifications, deadline and communication.

Can act on

Enters and changes the order
Follows the status for the customer
Adds communication notes

My ordersIllustrative concept

#1042 · Demo ClientDue 18 MarchIn production
#1043 · Beta ClientDue 21 MarchPlanning
#1039 · Gamma ClientDelivered 12 MarchDelivered

Permissions are set by role. Not every user sees all the information.

FITTING YOUR BUSINESS

The system is built around how you do the work.

No two businesses work the same way. Before development we define how your process differs and build the system around it.

Businesses differ in

Work stages
Order types
Departments
Approvals
Materials and resources
Checks
Documents
Completion rules

Possible use cases

01Made-to-order productionEach order has its own specifications and stages.
02Workshops and material processingCutting, welding, painting and inspection.
03Printing and packagingFiles, proofs, approvals and print runs.
04Furniture and custom productsMeasuring, design, production and fitting.
05Installation and service companiesTeam planning and field reports.
06Trade and distributionOrders, picking, loading and delivery.

These are possible use cases, not completed projects.

EXISTING SYSTEMS

We keep what works and connect the missing pieces.

Transformation does not necessarily mean replacing every program. We assess your current systems and decide what can be integrated, improved or built separately.

We do not promise integration with every system. Each connection depends on APIs, documentation and access rights.

API Development & Integration

The order system and your existing softwareIllustrative concept

Order system

CRM
Customers and communication
ERP
Resources and planning
Finance software
Invoicing and payments
Inventory system
Material stock
Online store
Orders from the web
Customer portal
Status for the customer
Equipment and machines
When they have a suitable interface

Each connection is assessed separately, based on APIs, documentation and access.

HOW ENOR DELIVERS IT

We start from the real work process.

01
We analyse current documents and procedures
Order sheets, spreadsheets, forms and how they are used.
02
We map how work is handed over
How an order moves between people and departments.
03
We define stages, responsibilities and exceptions
Who acts, when, and what happens when something changes.
04
We design the interfaces and information flow
Views for each role and the data passed between them.
05
We build the system and integrations
The features and connections to the software you use.
06
We test with representative orders and scenarios
Common cases, changes and exceptions.
07
We train the team and plan the transition
For each role, with clear guidance.
08
We measure use and improve the process
Agreed improvements after go-live.

For the move to the system, we define which open orders and which historical data need to be transferred.

We plan the transition period and the main source of information, so paper and the system do not create two different versions of the work.

A PHASED ROLLOUT

We can start with orders and expand step by step.

The example shows one possible order. Each phase goes live before the next one starts.

This is not a fixed package. The order and content of the phases are set after the analysis.

Example of a phased rolloutIllustrative concept

1Phase 1Order entry and tracking
2Phase 2Tasks and work stages
3Phase 3Materials and quality control
4Phase 4Deliveries and integrations
5Phase 5Reporting and improvements

SOLUTIONS

Services that support digital transformation.

They can be delivered separately or as part of the same project.

FAQ

Questions about digitising processes

Other services

Tell us how an order moves through your business.

From the first entry to production and delivery, we analyse the steps you follow today and design the system that connects them in one digital process.

What happens after you write to us

1We read your descriptionWe look at the process, the systems you mention and where it gets difficult.
2We contact youWe clarify the questions we need to understand the process.
3We propose the first stepAn analysis, a limited trial or an estimate, depending on the case.

Please do not send confidential documents or data at this stage.

From paper passed hand to hand to connected digital processes.

When work runs on paper, information falls behind.

Orders entered several times

Real-time tracking of where the order is

Unclear work stage

Changes that do not reach everyone

Scattered documents

Tasks without a clear owner

Delays found at the end

Reports prepared by hand

Information is entered once and follows the process.

One connected flow from the customer's request to the finished job.

Order entry

Your processes, organised in a dedicated system.

Order management

Production planning and tracking

Materials and warehouse

Documents and work instructions

Tasks and approvals

Quality control and rework

Deliveries and field services

Operational reporting

The next step starts according to your business rules.

The same information, shown according to responsibility.

The system is built around how you do the work.

We keep what works and connect the missing pieces.

We start from the real work process.

We analyse current documents and procedures

We map how work is handed over

We define stages, responsibilities and exceptions

We design the interfaces and information flow

We build the system and integrations

We test with representative orders and scenarios

We train the team and plan the transition

We measure use and improve the process